AI Lab: five examples of the AI software we build

Rhyline Inbox

A shared inbox that sorts itself.

Each email is read, given a topic and an urgency, and passed to the right team with a short summary and a draft reply. Nothing is sent until someone approves it.

Sample companyAn event caterer in Melbourne with six venues, modelled on the company where our founder built reporting and automation.

From: Olivia Grant <olivia.grant@example.com>
To: Events team <events@example.com>
Date: Thu 29/10/2026, 07:48
Subject: End-of-year party for 180 guests, Friday 11 December

Hi there,

We are looking for a venue and catering for our end-of-year party on Friday 11 December, for about 180 guests. We would like a cocktail-style evening from 6 pm to 11 pm, with canapés, a few substantial food stations and a drinks package. About 15 guests are vegetarian and a few need gluten-free food.

Our budget is around $160 per head including drinks. Could you let us know whether your Collingwood or Southbank venue is free that night?

Before we decide, could we have a 30-minute Teams call with someone from your sales team and your head chef to go through the menu and the dietary needs? I am free on Monday 2 November after 1 pm or on Wednesday 4 November before noon.

Thanks,
Olivia Grant
People and Culture Lead
Example Analytics Pty Ltd

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From: Mia Thompson <mia.thompson@example.com>
To: Events team <events@example.com>
Date: Thu 29/10/2026, 09:12
Subject: Our wedding on Saturday: 4 more guests and a nut allergy

Hi Sarah,

Sorry for the late change! Four more guests have confirmed for our wedding this Saturday at the Toorak venue, so we are now 124 instead of 120.

One of them, my cousin Ben Lee, has a severe peanut and tree nut allergy and carries an EpiPen. Can the kitchen make sure everything he eats is completely nut-free, including dessert and the cake? He will be at table 7.

Also, could we swap the late-night sliders for something vegetarian?

Thanks so much,
Mia Thompson
0400 000 000

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From: Example Seafood Co. <accounts@example.net>
To: Events team <events@example.com>
Date: Thu 29/10/2026, 10:05
Subject: Overdue: invoice INV-4471

Hello,

Our records show that invoice INV-4471 of 15/09/2026 for $3,862.50 is now 14 days overdue. Our terms are 30 days.

Please arrange payment or let us know if there is a problem with the invoice. If the account is not settled by Friday 6 November, we may have to hold further deliveries until it is.

Kind regards
Accounts
Example Seafood Co. Pty Ltd

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Paste an email from your inbox

Copy the text of a real email, with the subject if you like, and press Run. Before you paste it, replace names, phone numbers, addresses and account numbers with made-up ones.

0 of 3,000 characters

Your text goes to the Rhyline AI system only to produce this result. It is not stored and is not used to train AI models. Privacy policy

Paste an email and press Run to see how the AI would sort it and what reply it would suggest.

Rhyline Reader

Invoices read, matched with the order and the delivery, ready to book.

Supplier invoices, delivery notes and handwritten forms are read from a PDF or a phone photo, in English or another language, and every sum and the tax are checked. The Rhyline AI system then matches each invoice with the purchase order and the signed delivery docket, flags price and quantity differences and duplicates, and prepares the booking entry for someone to approve.

Sample companyAn event caterer in Melbourne with six venues, modelled on the company where our founder built reporting and automation.

Example Fresh Produce Pty Ltd
Stall 14, Example Market
Epping VIC 3076
Ph. 03 9000 0000
ABN 12 345 678 901

Bill to:
Events and catering, Accounts payable
50 Example Street
Richmond VIC 3121

Tax invoice 20931

Date: 27/10/2026
Account: EVT-118
Your order: PO 7782, Toorak venue
Delivered: 27/10/2026, 06:10

Item	Qty	Price $	Amount $	GST
Baby spinach, 1.5 kg bag	6	18.40	110.40	Free
Heirloom tomatoes, 5 kg tray	4	32.00	128.00	Free
Lemons, 10 kg box	2	28.50	57.00	Free
Microherbs, mixed punnet	20	4.20	84.00	Free
Compostable salad containers, carton of 200	1	52.00	52.00	10%

GST-free items	379.40
Taxable items	52.00
GST 10%	5.20
Total AUD	436.60

Payment terms 14 days.
BSB 000-000, Account 00000000

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Example Beverage and Hire Co. Pty Ltd
8 Example Road
Port Melbourne VIC 3207
ABN 98 765 432 109

Bill to:
Events and catering, Accounts payable
50 Example Street
Richmond VIC 3121

Tax invoice BH-55190

Date: 26/10/2026
Terms: 30 days
Event: Corporate dinner, 24/10/2026, Southbank venue

Description	Qty	Unit price $	Amount $
Sparkling wine, case of 12	10	168.00	1,680.00
Sparkling mineral water 750 ml, case of 12	8	26.40	211.20
Champagne flute hire, rack of 25	12	22.00	282.00
Glass washing and collection	1	85.00	85.00

Subtotal excl. GST	2,258.20
GST 10%	225.82
Total AUD	2,484.02

All items are taxable. Wine prices include wine equalisation tax (WET).
BSB 000-000, Account 00000000

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Photo of a real handwritten delivery note for keg beer from the Donner-Bräu brewery in Saarlouis, dated 29 November 1951, with keg numbers, litres of Lager and Spezial beer, empty kegs returned and the amount due, signed as received. — A real document from 1951. Photo: Naturgucker Illtal, Wikimedia Commons, licence CC BY-SA 4.0.

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Rhyline Answers

Deviations recorded in minutes, checked against your own procedures.

Staff describe what went wrong in their own words. The Rhyline AI system checks the procedures, the batches and earlier deviations, proposes a class and drafts the record and the first tasks for QA, who decides. Staff can also ask about any procedure and see the section the answer rests on.

Sample companyAn example of a pharmaceutical manufacturer.

Deviation assistantMuster Pharma · Monday 2 November 2026, 10:20

Deviation assistant

Tell me what went wrong, in your own words. I check the procedures, the batches in production and earlier deviations, then draft the deviation record with a proposed class and the first tasks. QA classifies and decides.

Or report one of these, live

It runs on the Rhyline AI system and only proposes: QA classifies every deviation. In this demo nothing is saved or sent.

The company’s GMP procedures

8 procedures with 38 sections, written for this demo. The answers come only from these.

Deviation management (SOP-QA-012)Version 7, effective 01.03.2026

1.1
What a deviation is
A deviation is any departure from an approved procedure, batch record, specification or validated condition, whether or not it affects product quality.
1.2
Reporting
Whoever discovers a deviation stops the affected step if product quality could be at risk, informs the shift lead at once and records the deviation in the quality system within one working day of discovery.
1.3
Classification
QA classifies each deviation within two working days. Critical: a likely impact on patient safety or product quality. Major: a possible impact on product quality, or a breach of GMP requirements, that needs an investigation. Minor: no impact on product quality, with a clear cause and a correction already made.
1.4
Batch status
Batches affected by an open deviation are placed on QA hold. They cannot be released until QA has closed the deviation or documented that it has no impact on those batches.
1.5
Investigation deadline
Major and critical deviations are investigated and closed within 30 calendar days of discovery, with a documented root cause. An extension needs the approval of the Head of Quality Assurance before the deadline, with a reason.

Corrective and preventive actions (SOP-QA-014)Version 5, effective 01.01.2026

2.1
When a CAPA is needed
A CAPA is opened for every critical and major deviation, every confirmed OOS result with a production cause, every audit or inspection finding, and when the same root cause leads to three or more minor deviations within 12 months.
2.2
CAPA plan
The CAPA owner records the actions, the people responsible and the due dates within 30 calendar days of opening. QA approves the plan.
2.3
Due dates
A CAPA due date can be moved once, with QA approval given before the date is missed. CAPAs overdue by more than 30 days are reported to the site leadership team every month.
2.4
Effectiveness check
For CAPAs from critical and major deviations, QA checks effectiveness three months after implementation, for example by confirming that the deviation has not recurred. The CAPA is closed only when the check is passed.

Batch record review and release (SOP-QA-020)Version 9, effective 15.04.2026

3.1
Production review
Production reviews the completed batch record within two working days of the end of packaging, and corrects or explains any gaps before handing it to QA.
3.2
QA review
QA reviews the batch record, the QC results and every deviation and change linked to the batch.
3.3
Release
Only the Responsible Person (Fachtechnisch verantwortliche Person, FvP) may release a batch. Release needs a complete batch record, QC results within specification, and every linked deviation and OOS investigation closed or assessed as having no impact on the batch.
3.4
Shipping
No batch is shipped to a customer before it is released. With the approval of the Responsible Person, a batch may be moved in quarantine status to a qualified external warehouse.
3.5
Target
The target is release within ten working days of the end of packaging.

Out-of-specification results (SOP-QC-008)Version 6, effective 01.02.2026

4.1
Definitions
An out-of-specification (OOS) result is a test result outside the approved specification. An out-of-trend (OOT) result is within the specification but outside the expected trend, and is reported to the QC lead on the same day.
4.2
Reporting
The analyst informs the QC lead on the same working day and keeps all solutions, samples and data until the investigation is finished.
4.3
Phase I
A Phase I laboratory investigation looks for an assignable laboratory error and is completed within five working days. A result may be invalidated only when a laboratory error is clearly identified and documented.
4.4
Retesting
Retesting is allowed only under a plan approved by QA in the investigation. A test is never repeated until a passing value is obtained, and results are never averaged to hide an OOS value.
4.5
Phase II
If no laboratory error is found, the OOS is confirmed, a deviation is opened, and a Phase II investigation covering production is completed within 30 calendar days.

Equipment cleaning and hold times (SOP-PR-031)Version 4, effective 01.06.2026

5.1
Dirty hold time
Equipment is cleaned within 48 hours of the end of use. If this dirty hold time is exceeded, a deviation is opened and the equipment is cleaned with the extended cleaning procedure.
5.2
Clean hold time
Cleaned equipment may be used for up to 72 hours after cleaning was completed. After that, it is cleaned again before use.
5.3
Product changeover
At every change of product, the equipment is fully cleaned, and a line clearance is done and signed by two people before materials for the next product are brought into the room.
5.4
Campaigns
Between batches of the same product, a minor clean is done. A full clean is done after at most five batches or seven days, whichever comes first.
5.5
Status labels
Every piece of equipment carries a status label: dirty, clean (with the date and time cleaning was completed) or in use (with the batch number).

Storage and temperature excursions (SOP-WH-005)Version 8, effective 01.05.2026

6.1
Storage conditions
The warehouse is kept at 15 to 25 °C and the cold room at 2 to 8 °C. Temperatures are logged every five minutes, and an alarm goes to the on-call technician after 15 minutes outside the range.
6.2
Excursions
If a storage area is outside its range, the affected materials and products are placed on hold at once and QA is informed on the same day. For the cold room, QA is called immediately, also out of hours.
6.3
Assessment
QA assesses each excursion in a deviation, using its duration, the highest or lowest temperature reached and the stability data of each material. Affected material may be used or shipped only after QA has approved it in the deviation.
6.4
Goods receipt
Materials that need cold storage are moved into the cold room within 30 minutes of unloading. All incoming materials stay in quarantine until QC releases them.

Good documentation practice (SOP-QA-003)Version 11, effective 01.01.2026

7.1
Principles
GMP records must be attributable, legible, contemporaneous, original and accurate (ALCOA), as well as complete, consistent, enduring and available.
7.2
Recording
Write entries at the time the work is done, in permanent ink, and sign and date them. Never write on loose paper to copy later.
7.3
Corrections
Correct an error by crossing it out with a single line so that it can still be read, writing the correct value next to it, and adding your initials, the date and the reason. Never use correction fluid or write over an entry.
7.4
Late entries
An entry made after the event is marked as a late entry, with the date and time it was actually written and the reason. If a missing or wrong entry could affect product quality, open a deviation.
7.5
Electronic records
Electronic GMP data is changed only in validated systems with an audit trail. Passwords are personal and are never shared.

Change control (SOP-QA-016)Version 6, effective 01.03.2026

8.1
Scope
A change request is needed before any change to GMP-relevant equipment, processes, materials, suppliers, specifications, computer systems or approved documents.
8.2
Classification
QA classifies each change as minor or major. A major change may affect product quality, the validated state or the marketing authorisation.
8.3
Regulatory impact
For major changes, Regulatory Affairs assesses whether a variation must be submitted to Swissmedic or other authorities, and whether the customer must be told under the quality agreement.
8.4
Implementation
A change is put into effect only after QA approval and after the staff affected have been trained. Batches made after a change are released only when all actions due before release are complete.
8.5
Urgent changes
If a change is needed at once to protect product quality or safety, the shift lead may make it and must open the change request on the next working day.

Rhyline Data

A report every Monday, an alert when a figure goes off track, and answers when you ask.

Every Monday at 07:00 the Rhyline AI system counts last week’s figures, picks what needs attention and emails it to the people responsible. Alerts go out when a figure crosses a limit you set in plain words. And you can ask your data anything: the AI does not guess, it looks up each figure and draws the chart from those numbers.

Sample companyThe same pharmaceutical manufacturer, with six months of invented batches, deviations, CAPAs, QC results and line time.

Every Monday at 07:00To the plant manager and the head of quality

Alerts checked every hour

From: Rhyline Data
To: Plant manager; Head of Quality
Sent: Mon 2 Nov 2026, 07:00

Monday report, 2 Nov: three critical or major deviations past their 30-day limit

Saved example

Three major or critical deviations are past their 30-day limit and two batches have been on hold for weeks, so these need decisions this week. Last week's yield rose to 98.0% and six batches were released, but release lead time stayed above the 10 working day limit. October right first time (61.9%) and on-time CAPA closure (80.0%) are also below their limits.

Needs attention this week

DEV-26-0347
Critical line clearance deviation on Line 2, 38 days open and past its limit since 25 Oct, holding batch B2609-007. Close the investigation and decide the batch disposition this week.
Who: Head of QA and Head of ProductionBy: this week
DEV-26-0345
Major capsule fill weight deviation on Line 3, 49 days open and past its limit since 14 Oct, holding batch B2609-017. Complete the impact assessment so the batch can be dispositioned this week.
Who: Head of QA and Head of ProductionBy: this week
DEV-26-0346
Major cold room deviation in the warehouse, 41 days open and past its limit since 22 Oct. Agree the closure plan and sign-off date this week.
Who: Head of QA and Warehouse managerBy: this week
DEV-26-0348
Major HPLC audit trail deviation in QC reaches its 30-day limit on Thu 5 Nov. Complete the audit trail review and close it before the limit.
Who: Head of QA and QC managerBy: Thu 5 Nov
CAPA-26-103
Engineering CAPA raised from DEV-26-0334 is still open and due Tue 3 Nov. Confirm completion or agree a revised date with QA.
Who: Engineering managerBy: Tue 3 Nov

Last week, 26 to 30 October

Figure	Last week	Week before	Limit
Batches packed	2	8
Yield	98.0%	97.4%	≥ 97%
Right first time	1 of 2	6 of 8
Batches released	6	3
Release lead time	13.7 wd (Outside the limit)	11.7 wd	≤ 10 wd
Deviations opened	1	1
OOS results	1 (0 confirmed)	1 (0 confirmed)

Open on Monday morning

Deviations open83 past the 30-day limit
Batches waiting for release133 for more than 10 wd
CAPAs open101 due this week

October closed

Figure	October	September	Limit
Batches finished	21	20
Yield	97.7%	91.7%	≥ 97%
Right first time	61.9% (Outside the limit)	65.0%	≥ 80%
Release lead time	12.6 wd (Outside the limit)	10.3 wd	≤ 10 wd
CAPAs closed on time	80.0% (Outside the limit)	100.0%	≥ 90%
OEE Line 1	76.0%	76.7%	≥ 75%
OEE Line 2	81.5%	68.4%	≥ 75%
OEE Line 3	79.9%	59.4%	≥ 75%
Unplanned downtime	70 h	106 h

Went well

Yield of batches packed last week was 98.0%, up from 97.4% the week before, and above the 97.0% limit.
Six batches were released last week, up from three the week before, and CAPA-26-102 remains on track for 11 Nov.

All 22 numbers in this email were checked against the counted figures.

The server counts the figures. The Rhyline AI system picks what needs attention, writes the words, and every number is checked before the email goes out.

Alerts

7 rules on

New records are checked every hour, open items every working day at 07:00 and monthly figures on the first working day of the month. Alerts go only to the people named.

Batch yield below 95%Quiet since last Monday
When
A batch ends packaging with a yield below 95%
Sends to
Head of Production (email)
Checked
Every hour, as new records come in
Latest alerts 9× since 1 May
- Thu 24 SepB2609-009, Ibuprofen 400 mg tablets, Line 2: yield 0.0%, batch rejected
- Fri 11 SepB2609-020, Omeprazole 20 mg capsules, Line 3: yield 91.8%
- Wed 9 SepB2609-018, Omeprazole 20 mg capsules, Line 3: yield 91.7%
- Mon 7 SepB2609-019, Omeprazole 20 mg capsules, Line 3: yield 94.1%
Critical deviation recordedQuiet since last Monday
When
A critical deviation is recorded
Sends to
Head of QA, Responsible Person (FvP) (email and text message)
Checked
Every hour, as new records come in
Latest alerts 2× since 1 May
- Sat 3 OctDEV-26-0326, Critical, QC laboratory, Line 2: Confirmed dissolution OOS, binder lot out of trend
- Fri 25 SepDEV-26-0347, Critical, Production, Line 2: Line clearance not signed before product changeover
Deviation 5 days from its 30-day limitFired 2× since last Monday
When
A major or critical deviation is still open 25 days after discovery
Sends to
Head of QA, Deviation owner (email)
Checked
Every working day at 07:00
Latest alerts 8× since 1 May
- Mon 2 NovDEV-26-0348, Major, QC laboratory: open 25 days, limit Thu 5 Nov
- Wed 28 OctDEV-26-0326, Critical, QC laboratory: open 25 days, limit Mon 2 Nov
- Tue 20 OctDEV-26-0347, Critical, Production: open 25 days, limit Sun 25 Oct
- Mon 19 OctDEV-26-0346, Major, Warehouse: open 25 days, limit Thu 22 Oct
Batch waiting more than 10 working daysFired 2× since last Monday
When
A finished batch has waited 11 working days for release
Sends to
QA release team (email)
Checked
Every working day at 07:00
Latest alerts 14× since 1 May
- Tue 27 OctB2610-016, Levetiracetam 500 mg tablets: waiting 11 working days, In QA review
- Mon 26 OctB2610-012, Paracetamol 500 mg tablets: waiting 11 working days, released Thu 29 Oct
- Thu 22 OctB2610-009, Ibuprofen 400 mg tablets: waiting 11 working days, released Thu 29 Oct
- Wed 21 OctB2610-002, Metformin 850 mg tablets: waiting 11 working days, released Mon 26 Oct
CAPA due in 5 working daysFired 1× since last Monday
When
An open CAPA is 5 working days from its due date
Sends to
CAPA owner (email)
Checked
Every working day at 07:00
Latest alerts 9× since 1 May
- Tue 27 OctCAPA-26-103, Engineering: due Tue 3 Nov, still open
- Wed 30 SepCAPA-26-097, Engineering: due Wed 7 Oct, closed Fri 30 Oct
- Wed 19 AugCAPA-26-083, Engineering: due Wed 26 Aug, closed Sun 23 Aug
- Mon 3 AugCAPA-26-090, Engineering: due Sat 8 Aug, closed Thu 6 Aug
Confirmed OOS resultQuiet since last Monday
When
QC reports a confirmed out-of-specification result
Sends to
QC manager, Responsible Person (FvP) (email and text message)
Checked
Every hour, as new records come in
Latest alerts 3× since 1 May
- Sun 27 SepOOS-26-044, Dissolution, batch B2609-009: confirmed
- Tue 14 JulOOS-26-043, Related substances, batch B2607-002: confirmed
- Fri 29 MayOOS-26-041, Related substances, batch B2605-008: confirmed
Line OEE below 65% for the monthQuiet since last Monday
When
A line’s OEE for the month is below 65%
Sends to
Plant manager (email)
Checked
On the first working day of each month, for the month before
Latest alerts 2× since 1 May
- Thu 1 OctLine 3, Sep 2026: OEE 59.4%
- Tue 1 SepLine 3, Aug 2026: OEE 57.7%

Add an alert in your own words

Say what to watch, the limit and who to tell. The Rhyline AI system turns it into a rule, and the server tests it on the data since May before you switch it on.

Try one of these

Paste a table

Copy your data with the column names in the first row, from any program, and paste it into the sheet below. Then ask your question. If the table is very large, the answer tells you which rows and columns were used. Replace the names of people with made-up ones before you paste.

Your table goes to the Rhyline AI system only to produce this answer. It is not stored and is not used to train AI models. Privacy policy

Rhyline Data

Ask me about Muster Pharma’s figures: batches, yield, deviations, CAPAs, QC results, release times and line time. I look up every number in the data, draw the chart from it and show how it was counted.

Try one of these

Or ask for a chart

Answers come from the Rhyline AI system and only from the data on this page.

The data in this example

May to October 2026. Counted as of 31 October 2026. Sample data, with no client information.

Batches117 rows

Batches: First rows
Batch	Product	Line	Packed	Yield	Status
B2610-007	Amlodipine 5 mg tablets	Line 1	2026-10-28	98.8%	In QA review
B2610-001	Metformin 850 mg tablets	Line 1	2026-10-27	96.5%	QA hold
B2610-013	Paracetamol 500 mg tablets	Line 2	2026-10-21	99.1%	In QA review
B2610-017	Omeprazole 20 mg capsules	Line 3	2026-10-21	96.6%	QA hold
B2610-019	Omeprazole 20 mg capsules	Line 3	2026-10-21	97.0%	In QA review

Deviations50 rows

Deviations: First rows
Deviation	Opened	Class	Area	Root cause	Status
DEV-26-0350	2026-10-27	Minor	Packaging	Under investigation	Open
DEV-26-0349	2026-10-19	Major	Production	Under investigation	Open
DEV-26-0337	2026-10-17	Minor	Packaging	Material	Closed 2026-10-23
DEV-26-0343	2026-10-16	Major	Engineering	Under investigation	Open
DEV-26-0340	2026-10-15	Minor	Production	Under investigation	Open

CAPAs29 rows
CAPAs: First rows
CAPA Owner Due Closed
CAPA-26-104 Engineering 2026-12-30 Open
CAPA-26-109 Engineering 2026-12-23 Open
CAPA-26-108 QC 2026-12-11 Open
CAPA-26-107 QA 2026-12-09 Open
CAPA-26-106 Warehouse 2026-12-08 Open

OOS results6 rows

OOS results: First rows
Result	Date	Batch	Test	Outcome
OOS-26-046	2026-10-26	B2610-020	Related substances	Invalidated, laboratory error
OOS-26-045	2026-10-23	B2610-017	Content uniformity	Invalidated, laboratory error
OOS-26-044	2026-09-27	B2609-009	Dissolution	Confirmed
OOS-26-043	2026-07-14	B2607-002	Related substances	Confirmed
OOS-26-041	2026-05-29	B2605-008	Related substances	Confirmed

Line time18 rows
Line time: First rows
Month Line Planned h Run h Good units
Oct 2026 Line 3 336 312 2,417,000
Oct 2026 Line 2 281 259 6,874,600
Oct 2026 Line 1 385 361 5,850,000
Sep 2026 Line 3 347 281 1,854,500
Sep 2026 Line 2 333 310 6,834,200

Downtime72 rows

Downtime: First rows
Month	Line	Reason	Hours
Oct 2026	Line 3	Cleaning over standard	6
Oct 2026	Line 3	Waiting for materials	4
Oct 2026	Line 3	Changeover over standard	9
Oct 2026	Line 3	Breakdown	5
Oct 2026	Line 2	Cleaning over standard	6

How the numbers are defined6 rules

Rhyline Data counts each figure by a rule we write down with you once, such as what counts as margin. That keeps its answers in line with your own reports.

Yield: Good units packed divided by the theoretical units of the batch size, for finished batches, by month of the end of packaging. A rejected batch counts with 0 good units.
Right first time: Finished batches with no deviation and no rework, divided by all finished batches, by month of the end of packaging.
Release lead time: Working days (Monday to Friday) from the end of packaging to release by the Responsible Person, released batches only, by month of release. The target is 10 working days.
Overdue deviations: Major and critical deviations still open more than 30 calendar days after discovery, on 31 October 2026.
CAPAs closed on time: CAPAs closed by their due date, divided by all CAPAs due in the period, by month of the due date. A CAPA that is due and still open counts as late.
OEE: Overall equipment effectiveness: availability × performance × quality, from planned production hours, run hours, the line’s rated speed and good units, by month.

Rhyline Projects

Where do the hours and fees go?

Ask which phases are running over budget, what competitions really cost and how many hours a new project should take, based on similar ones. Then let the project assistant do the follow-up work.

Sample companyAn example of an architecture practice with about 40 staff and 12 projects, each split into SIA phases.

Rhyline Projects

Ask me about Muster Architekten’s 12 projects: hours and fees by SIA phase, change requests, competitions, margins, and the hours a new project should take, based on similar ones. I look up every number and show how it was counted.

Try one of these

Or ask for a chart

Answers come from the Rhyline AI system and only from the data on this page.

The data in this example

January 2024 to October 2026, counted on 30 October 2026. Sample data for a practice of about 40 people, with no client information.

Projects and running phases47 phases

Projects and running phases: First rows
Project	Name	Phase	Phase fee CHF	Budget h	Booked h	Progress
P-2401	Laboratory building	52	1,856,000	13,257	4,242	30%
P-2402	Housing cooperative, 84 flats	51	656,000	4,686	2,437	55%
P-2403	Hospital ward extension	51	688,000	4,914	4,324	60%
P-2404	Primary school	52	928,000	6,629	2,453	35%
P-2405	Student housing	53	121,500	868	391	40%
P-2501	Office building, 14 floors	33	197,500	1,411	1,905	80%
P-2502	Museum renovation	32	525,000	3,750	2,850	50%
P-2503	University research laboratory	41	918,000	6,557	3,082	45%
P-2504	Care home, 90 rooms	32	483,000	3,450	2,174	60%
P-2505	Production hall conversion	41	270,000	1,929	733	40%
P-2601	Sports hall	32	325,500	2,325	767	35%
P-2602	Teaching laboratories	31	247,500	1,768	1,167	70%

Time recording2,699 rows

Time recording: First rows
Month	Project	Phase	Role	Activity	Hours
Oct 2026	P-2602	31	Draughtsperson	Drawings and details	22
Oct 2026	P-2602	31	Architect	Drawings and details	24
Oct 2026	P-2602	31	Architect	Design	34
Oct 2026	P-2602	31	Project lead	Cost and schedule	5
Oct 2026	P-2602	31	Project lead	Design	8
Oct 2026	P-2602	31	Project lead	Client meetings	9

Change requests18 rows

Change requests: First rows
Change	Title	Status	Est. h	Booked h
CR-2503-01	Additional fume cupboards in two labs	Requested	80	0
CR-2403-05	Additional storage rooms in the basement	Requested	90	40
CR-2401-03	New lab furniture layout for the tenant	Approved, not invoiced	110	35
CR-2504-01	Garden for residents with dementia	Approved, not invoiced	70	30
CR-2403-04	Changed façade for sun protection	Requested	260	190
CR-2502-02	Lighting concept for the new galleries	Approved, not invoiced	120	60

Competitions10 rows

Competitions: First rows
Entry	Title	Submitted	Hours	Result
C-2606	Indoor pool renovation	2026-10-09	610	Result due December
C-2605	Research campus masterplan	2026-08-28	950	Second stage
C-2604	Kindergarten	2026-06-26	420	Not ranked
C-2603	Cantonal administration building	2026-05-22	880	Not ranked
C-2602	Retirement housing	2026-03-27	590	Prize
C-2601	Fire station	2026-02-13	510	Not ranked

Coming dates9 rows

Coming dates: First rows
Date	Project	What
2026-11-03	P-2503	Offers for the building services packages are due
2026-11-04	P-2402	Building committee of the cooperative reviews the execution drawings
2026-11-06	P-2501	Decision of the building authority on the revised permit application expected
2026-11-10	P-2403	User group meeting for level 2 with the hospital
2026-11-11	P-2401	Concrete pour of the level 3 slab
2026-11-12	P-2502	Heritage office reviews the design project

How the numbers are defined7 rules

Each figure is counted by a rule we write down with you once, such as what counts as fee at risk. That keeps the answers in line with your own project controlling.

Phase budget used: For the running phase of each project: hours booked since the phase started, divided by the phase’s budget hours. Budget hours are the phase fee divided by CHF 140, the practice’s planning rate.
Fee at risk: For the running phase of each project: the share of budget hours used minus the progress, times the phase fee, when hours run ahead of progress. Zero when the phase is on track.
Margin so far: Fee earned so far (the fee of finished phases plus the running phase’s fee times its progress) minus the cost of all hours booked on the project.
Partner hours on work for architects or project leads: Hours partners booked on work that the practice’s staffing rule gives to architects and project leads: drawings and details, tender documents, cost and schedule. By month of booking.
Fee of change requests: Estimated hours of the change times CHF 145, the rate for changes agreed in the contracts.
Cost of competitions: Hours on each entry times the cost rate of the role that booked them, by month of submission.
Hour estimate for a new project: For each SIA phase: hours booked per CHF 1 million of construction cost in finished phases of projects of the same type, averaged, times the new project’s construction cost. The range runs from the lowest to the highest of those projects.

The project assistant

It reads the numbers every day and does the follow-up work.

Think of a colleague who has read every timesheet, change request and meeting note. It tells you what needs a decision, then prepares the briefing, the letter to the client or the tasks. You approve every draft before anything goes out.

Spots problems earlyFee at risk, changes worked on without approval, competitions that cost more than they bring.
Does the follow-upBriefings for the partners, approval requests to clients, tasks with an owner and a date.
Waits for your approvalNothing is sent or booked until someone on your team approves it.

Demo: the projects, people and clients are samples, and nothing is really sent or saved.

Project assistantMuster Architekten · Friday 30 October 2026

Assistant

Good morning, Anna. I went through the timesheets, change requests and competitions. Three things need a decision this week:

CHF 192,595fee at risk on P-2403 Hospital ward extension. 88% of the phase hours are used, but the work is 60% done.
415 hbooked on three changes the clients have not approved in writing. CR-2403-04 alone has 190 h.
CHF 468,475spent on six competitions this year (3,960 h). None has brought a commission yet.

Watch me handle the change approvals, or give me a job yourself.

Or give it a job, live

See or change the site meeting note

Site meeting note, used by the third job

The assistant runs on the Rhyline AI system.

What would this look like with your documents?

These examples use sample data. In a two-week pilot we test the same idea on a sample of your real emails, invoices, documents or figures, inside your own systems, and measure how often it gets things right.

Talk to us about a pilot How we handle your data

Built by Rhyline on sample data. These are demonstrations, not client projects. AI can make mistakes, which is why everything we build keeps a person in control.

CAPAs: First rows
CAPA	Owner	Due	Closed
CAPA-26-104	Engineering	2026-12-30	Open
CAPA-26-109	Engineering	2026-12-23	Open
CAPA-26-108	QC	2026-12-11	Open
CAPA-26-107	QA	2026-12-09	Open
CAPA-26-106	Warehouse	2026-12-08	Open

Line time: First rows
Month	Line	Planned h	Run h	Good units
Oct 2026	Line 3	336	312	2,417,000
Oct 2026	Line 2	281	259	6,874,600
Oct 2026	Line 1	385	361	5,850,000
Sep 2026	Line 3	347	281	1,854,500
Sep 2026	Line 2	333	310	6,834,200

Five examples of what we build. Try them live.

Needs attention this week

Last week, 26 to 30 October

Open on Monday morning

October closed

Went well

Alerts

Add an alert in your own words

It reads the numbers every day and does the follow-up work.

What would this look like with your documents?